Board of Trustees Meeting Minutes: December 18, 2021





Board of Trustees Minutes

Mad River Glen Cooperative

Date: Saturday, December 18, 2021 5:00 pm

Location: Hybrid (Online & In-Person)


Attendees: Barclay Rappeport, Matthew Milan, Meg Schultz, Carol Pierce, Brad Noble Jeffery Whittingham, Andrew Carey

Sharholders: Eli Godwin, Rocky Bleier

Shareholder Comments

5:05 PM        Matthew called the meeting to order.r, shareholder comments


Consent Agenda Items

Approve minutes for Nov 2021 Board Meeting. Approved.


Reports and Discussion

Management report (Matt Lillard), see attached- snowmaking has recommenced on the Practice Slope to rebuild the snowpack. Tonight’s storm is going to help. We did hit the target opening date thanks to help from staff.

Day tickets are on sale for Mid-January through the end of the season. We are holding off on advance tickets for Christmas and early January pending snow conditions.

Covid safety. At this time there are no regulations or mandates from the state. All staff is vaccinated and we are recommending frequent testing among staff. The towns of Fayston, Waitsfield and Warren have passed mask mandates for indoor use.

Basebox is up and running and still looking for staff. Most departments are still actively seeking staff, including ski school and mountain ops.

Freeski program had to cap at over 100 athletes this year due to increased demand. Race has also picked up numbers.

Rental/Repair has been busy in the early season.

Ski Patrol is up and running and has brought some staff out of retirement!

Cricket Club will be open Friday through Monday with advanced reservations.


Finance Committee Report (Andrew Carey)

November was a very quiet month. We had improved college/Double Major pass sales. Ski programs generated some incremental income as well, resulting in a better cash position than expected. Expenses were additionally under budget.  Line of credit balance remains at zero.


Strategic Planning Committee Report (Brad Noble): The plan is starting to be implemented into actionable strategies with a basis for goal setting for the board and management, as well as engendering shareholder/community engagement.The draft plan will be presented to the board on January 15th with the final plan being presented in March for approval, followed by presentation to the shareholders in April.


Action Item

Share Redemption Requests (Matt Lillard): Matt asked for consideration of redemption requests for 14 share redemption requests for the month of December.Total value of $18, 300.44. There is enough money in the shares account and this is an average amount for the year. Share sales have been very strong this year.

Matthew made a motion to approve the shareholder redemption requests as presented by Matt Lillard. Carol seconded the motion. Unanimous approval.


Open Items & New Business – Rocky Bleier offered thanks for making it through some tough times. He eagerly anticipates the strategic plan and is encouraged.

Matthew Milan moved to adjourn the meeting at 5:34pm.


Manager’s Report 12.18.21

Strategic Planning Committee Report December 2021

Finance Committee Report – December 2021