Facilities Committee Meeting Minutes; March 13, 2023

Attendance:  Britton Rogers, Carol Pierce, Peter Hourihan, Linc Prescott, Mariah Moulton Riggs, Matt Lillard

The meeting was brought to order at 2:05 PM by Britton Rogers, Facilities Committee Chair.

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Approved Feb 13, 2023 minutes

• Suggested corrections to the minutes: None noted
• Motion to approve by Carol Pierce, seconded by Mariah Mouton Riggs. Minutes were approved.

Charter

• Carol will provide a draft for review and comment by Britton and Mariah.

General Stark’s Pub

• Peter and John confirmed the arrangement w/VIA. See Committee Files.
  • Determine Start dates: March? Matt to ask for game plan.
  • Draft Schedule for agreement: questions about goals – committee should be prepared to answer; extract them;
  • Fee Schedule will be based on calendar of contract – kickoff meeting toward work through summer
  • Future phases: lump sum bid or construction manager
• Preparing for the kick off meeting: History by Peter: National Register of Historic Places Application – will be part of what VIA looks at w/the State. Expect pushback from Historical. Can’t use federal funding if altering original.
  • Review of scope of work presented over the years. Maclay design is not possible due to scale of work.
  • Peter presented other design possibilities in order to understand the design possibility.
  • Chance favors the prepared mind.
• Presentation on the 1st:
  • Wrap up Base Area Project: Ahead of Schedule, Under Budget, Energy Savings
    • Matt Will Build these slides
  • Pub Project:
    • 1947 to now – track the
    • Describe the RFP – Historic Preservation
    • Stop the flooding, improve acoustics, structural integrity, foundation, safety, remediation, windows: light, views, and ventilation; insulated, conditioned, ventilated.
    • Staff Input
    • Conceptual design with an Estimate, we will ask for feedback at Green & Gold
  • We are going to rebuild, because it needs a foundation: it will have high performance: windows, energy, lighting, acoustics, wiring,
  • Haz Mat – tile, carpet, insulation, sprinklers

Site note: December: 75th Anniversary – Gala Jan ‘24

Sunnyside Mid-Station

• No Discussion

Capital Improvement Plan

• Matt distributed the draft plan breakdown 2020-2027 – Not typically under committee purview
  • IT
  • Cricket Club Roof
  • Lift 1 Summit and Midstation Projects Historic Preservation – Megan VT. Preservation Trust
  • Finish the structural upgrades to the BaseBox roof due to the new roof insulation.
  • Projects

3:25 PM  –  Meeting adjourned by consensus.

Next Facilities Committee Meeting – April 13, at 2:00 PM.

Submitted by:  Britton Rogers