Shareholder Relations Committee: May 6, 2003

MAD RIVER GLEN COOPERATIVE

SHAREHOLDER RELATIONS COMMITTEE

MINUTES OF MEETING

MAY 6TH, 2003

A meeting of the Shareholder Relations Committee of the board of trustees of the Mad River Glen Cooperative was convened at 6:14 P.M. on May 6, 2003 at the Basebox at Mad River Glen Ski Area in Fayston, Vermont. The meeting was attended by Rick Moulton (Chair) and committee members Rocky Bleier, Bill Heinzerling, Mark Renson, Rich Akin, Sarah Haviland, Wendy Bridgewater and Andrew Snow. Rick kept the minutes.

CALL TO ORDER

Mr. Moulton called the meeting to order at 6:15 p.m.

GKM (GRAND KEEPER OF THE MINUTES)

Moulton agreed to write up the minutes.

It was noted that Mark has attend two consecutive meetings and will have voting status at his next meeting.

DISCUSSION ON THE 4TH OF JULY PARADE:

The Warren parade theme is Liberty and Justice For All. Sarah Haviland noted that the theme can be lightly taken for the float, as long as we have present something that is catchy while the theme can be more closely reflected in signs carried by marchers. Early in the discussion Wendy, Andrew, Rocky and Bill declared that they would NOT be around on the 4th weekend. Sarah recalled that she has done this parade in the past and participation has been spotty. She cautioned that it is no fun being stuck doing all the work with few others participating. An e mail from Lu Putnam, who was not able to be at the meeting, was reviewed in which she declared her interest in working on the Parade and BBQ. Sarah consented to help as well. She mentioned the parade starts early and folks must gather at around 7:30. John Olsen has allowed his house to be a staging area in the past, and might again.

– General Stark was the focus of the ideas that came up. We will need someone to play the General.

– General Stark with Molly Stark and Baby Stark in a nest Stark’s Nest

– Baby Starks could be trailing the truck / float on roller-blades.

– General Stark could be depicted crossing a river like, Washington Crossing the Delaware

– Crossing Mad River, Conn. River, Moody’s

– Rich has a Ski boat and trailer that he can bring if needed.

– We could look for a funky rowboat?

– General Stark sitting in Single Chair- “One Chair indivisible under God”

Slogan & Sign ideas:

– “Ski Free or Die”

– “One Chair indivisible under God”

– “Liberty and Justice for all Skiers”

– “Kids under twelve Ski FREE”

General consensus:

Marchers should wear colonial dress.

The Mountain can supply bamboo poles for the signs to be mounted upon. Sarah has masks that costumed participants can wear Float riders and marchers will throw out candy

The Committee tabled decisions on the float until the June 3rd SRC meeting when it was hoped that more people who would in the parade could attend. Andrew stated that the management will deal with registration for entry in the parade.

Discussion turned to the BBQ.

Sarah suggested that Marchers have signs about the BBQ in the Parade, then it was thought that they could handout flyers announcing the event. Finally it was suggested that we leaflet the parked cars with this handout. The hand out could be small, no more the half a page so it is not a litter problem.

Andrew put forth starting the BBQ at 4:00 and this time was agree upon. Tamar will be paid to organize the event. Volunteers are needed to sell tickets,( & Shareholder Pins) and clean up. Sarah and Rick volunteered to help with the Bar. The price for the BBQ was discussed. A Price of $10.00 seemed reasonable.

The idea of selling tickets in advance was thought wise as it weather proofed the event somewhat. An incentive of a reduced rate of $7.00 for advanced purchase was also agreed upon as smart. It was suggested that pictures be taken for the Web site and Echo.

Discussion upon the Outline for the Community Relations Plan Followed. See the revised Outline that reflects the comments voiced and opinions resulting from this discussion. Sarah Haviland noted that that this outlined plan only states the existing structure for coop community interaction and doses not evaluate the actual methods or procedures. Andrew Snow presented a diagrammed flow chart of the interaction between Shareholders, the Board, Management and the Public.

NEXT MEETING DATE:

The next committee date was set for June 3, 2003 at 6:00PM in the basebox.

ADJOURNMENT

It grew late and although further work could be done, it was agreed to adjourn the meeting at, the meeting adjourned at approximately 8:30 p.m.

Respectfully submitted, Rick Moulton